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Outlook 2016 Connection to Gmail

Alex
Updated

Outlook 2016 can be connected to Gmail email platform.

Enable IMAP

  • Launch Gmail
  • In the top right, click Settings gear Gmail_Settings_Gear.png
  • Select Settings
  • Click on the Forwarding and POP/IMAP tab

Gmail_Tabs.png

  • Click on the Enable IMAP option
  • Click on the Save Changes button

Gmail_Enable_IMAP.png

  • Launch Google's My Account Security
  • In the Signing in to Google heading, in the Password & sign-in method section, click on App passwords field

Google_App_passwords.png

  • Click on Select app field, select Other (Custom name) option

Google_App_passwords_option.png

  • Type in Outlook 2016, for example
  • Click the Generate button

Google_App_password_generated.png

  • Copy the the temporary password in the yellow box. You will need it later when configuring Outlook 2016

Configure Outlook

  • Launch Outlook 2016
  • Click on the File menu

Outlook_File_Menu.png

  • Click on Account Settings button
  • Click on Account Settings... menu option

Outlook_Account_Settings.png

  • Click on New.. button
  • Select Manual Setup or additional server types option
  • Click Next

Outlook_Account_New.png

  • Select POP or IMAP option
  • Click Next

Outlook_Account_New_IMAP.png

  • In the Your Name field, type the name you would like to appear on your email
  • In the Email address field, type your gmail email address
  • In the Account Type drop down, select IMAP
  • In the Incoming mail server field, type imap.gmail.com
  • In the Outgoing mail server (SMTP) field, type smtp.gmail.com
  • In the User Name field, type the contents of your email address name, without the @gmail.com
  • In the Password field, type the password your Generated App Password you received earlier
  • Click More Settings ... button

Outlook_Account_New_IMAP_Settings.png

  • Click the Outgoing Server tab
  • Select the My outgoing server (SMTP) requires authentication

Outlook_Account_New_IMAP_Settings_More_Outgoing.png

  • Click the Advanced Tab
  • In the Incoming Server (IMAP), for Use the follow type of encrypted connection, select SSL
    • The port will change from 143 to 993
  • In the Outgoing Server (SMTP), for Use the follow type of encrypted connection, select TLS
  • Change the port for Outgoing Server (SMTP) to 587
  • Click OK to close the Internet E-mail Settings

Outlook_Account_New_IMAP_Settings_More_Advanced.png

  • You will now be back at the Account Settings screen
  • Click Next to proceed to check the settings

Outlook_Account_New_Testing.png

  • Click Close when all the tests complete

Outlook_Account_New_Testing_Finished.png

  • Click Finish to close the Add Account screen

Outlook_Account_New_Finished.png

  • Click Close to close the Account Settings screen

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